ARTICLE I CORPORATE NAME
The name of the Corporation shall be the Medford Mustang Hall of
ARTICLE II PURPOSE
The purpose of the Corporation is to honor former Medford High
School athletes, coaches and community leaders who have exhibited
leadership, excellence, determination, sportsmanship, versatility.
Athletes must have met academic requirements while a student of
Medford High School. Futhermore, the Mustang Hall of Fame provides
support for Medford High School athletic teams and local organizations
dedicated to promoting the Mustang spirit.
ARTICLE III FISCAL YEAR
The fiscal year of the Corporation shall be, unless otherwise decided
by the Directors, the twelve month period ending December 31 of
ARTICLE 1V MEMBERS
There shall be one class of membership: Regular Member. Members
of the Corporation shall consist of the Officers i.e. President,
Vice-President, Treasurer, Secretary and an Executive Board. These
members will constitute the Board of Directors and each member on
the Board shall be equally privileged with every other member therein
with regard to its voice and entitled to one vote in the election
of Officers and the conducting of Corporation business. The President
will vote in case of a tie. Officers of the Corporation shall serve
a two year term.
ARTICLE V DIRECTORS AND AGENTS
The Board of Directors shall be the managing body of the Corporation.
It will set policy and direction, and develop future planning for
the Corporation. The Board will manage the Corporation in accordance
with the purposes stated in Article II.
The composition of the Board of Directors will consist of the Officers,
namely President, Vice-President, Treasurer, Secretary and the Executive
Board. Individuals on the Board of Directors shall not be precluded
from serving the Corporation in any other capacity.
No person shall be eligible to serve as a Director, nor shall any
Director continue to serve in his or her capacity if such person
received or becomes entitled to receive directly or indirectly any
compensation for services to the Corporation, as an employee or
Reimbursement for expenses incurred in the furtherance of the Corporation
purpose shall not be considered as compensation for services rendered.
Any member of the Board of Directors may resign by delivering his
or her written resignation to the Corporation at its principal office
or to the President. Such resignation shall be effective upon receipt
unless it is specified to be effective at some other time.
The Executive Board, by a majority vote, may exclude or take action
against any member who fails to attend at lease fifty (50%) of the
ARTICLE VI DUTIES OF OFFICERS
The President will conduct all meetings, appoint committees and
will be the spokesperson for the Medford Mustang Hall of Fame.
The Vice President will assist the President and act on his/her
behalf in the event the President is absent.
The Treasurer will maintain the financial records of the Medford
Mustang Hall of Fame.
The Secretary will keep records of all meetings and will distribute
the copies of minutes to all board members.
ARTICLE VII MEETINGS
Regular meetings of the members shall be held at such time as set
by the President. These meetings shall be open to any and all individuals,
businesses or organizations interested in promoting the general
welfare of the sports community at Medford High School.
Special meetings may be held at any time upon the request of the
President, or any three Directors. Written notice of such meeting
and the purpose will be sent to each member of the Corporation no
less than one week prior to same.
The Annual Meeting of the Corporation shall be held in November
a date and location to be determined by the Board of Directors.
A written notice of the annual meeting stating the place, day, and
hour thereof shall be sent to all members no later than fifteen
(15) days prior to the meeting.
One third of members attending a meeting shall constitute a quorum.
They may decide any question brought before such meeting except
as otherwise provided by law, the Articles of Organization of the
Corporation, or by these By-laws, and their vote will be binding.
ARTICLE VIII ELECTION OF OFFICERS
The Nominating Committee, appointed by the President, shall present
at least one candidate for each position to the Board of Directors
at the November meeting. Officers shall serve two year terms starting
on the first month of the term in January and on the twenty-fourth
month of the term in December.
The election of Officers shall be at the Annual Meeting. Each member
of the Corporation is allowed one vote. The nominee with the greatest
number of votes in each category shall be deemed elected.
Any director elected by the Board of Directors to fill any vacancy
on the Board shall hold office for the length of that personís unexpired
term only and then be subject to
re-election under the terms set forth by law, the Articles of Corporation,
or by these
ARTICLE IX COMMITTEES
The President shall appoint Committees, Chairpersons and individuals
for each committee, to carry out the charge to the committee. Upon
completion of the charge, a Committee will be dismissed. The appointment
of Committees shall not be limited to the following:
Inductee Nomination Committee Banquet Committee
Fundraising Committee By-Laws Committee
Alumni Committee-Tickets Publicity and Promotion
Nominating Committee Membership Committee
No committee shall create any financial liability for the Corporation
unless authorized by the Board of Directors. All Committees shall
report at each regular meeting.
The President, in consultation with the Board of Directors, may
create ad hoc committees as needed. Its purpose and the time limits
on its responsibilities will be determined when the appointment
ARTICLE X MUSTANG HALL OF FAME BANQUET
The Mustang Hall of Fame banquet will be held on a Sunday in late
November or early December, every two years. Individuals to be honored
must have graduated from Medford High School five (5) years prior
to his or her induction into the Medford Mustang Hall of Fame. The
Community Service Award is excluded from this requirement. To be
a finalist, a nominee must receive two-thirds (2/3) majority vote
by those present.
Inductees will be selected regardless of race, color, creed, gender,
religion or political affiliation.
ARTICLE XI AMENDMENTS TO BY-LAWS
Amendments to these By-Laws may be initiated by recommendation
of the By-Law Committee or petition of three (3) or more Members
for consideration and approval of the Board of Directors.
Written announcement and publication of the proposed By-Laws change(s)
shall be made at least fourteen (14) days prior to the next regular
meeting or special meeting of the Mustang Hall of Fame at which
time voting shall take place. A two-thirds majority of votes by
those present shall be required for adoption of a proposed amendment,
and if adopted will become effective immediately.
ARTICLE XII INDEMNIFICATION
By an appropriate vote of the membership, the Corporation may elect
at any time to indemnify the Members, Directors or Officers of the
Corporation for any liability incurred by them in the proper performance
of their duties.
ARTICLE XIII EARNINGS OF THE CORPORATION
No part of the net earnings of the Corporation shall inure to the
benefit of, or be distributable to its Officers, Directors or any
other person except that the Corporation shall be authorized and
empowered to make reasonable compensation for services rendered
and to make payments and distributions in furtherance of the purposes
set forth in Article II hereof. No substantial part of the activities
of the Corporation shall be the carrying on of propaganda, or otherwise
attempting to influence legislation, and the Corporation shall not
participate in, or intervene in (including the publishing or distribution
of statements) the political campaign on behalf of any candidate
for public office.
Notwithstanding any other provision of these Articles, the Corporation
shall not carry on any other activities not permitted to be carried
on by a corporation exempt from Federal income tax under Section
501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding
provision of any future United States Internal Revenue law).
ARTICLE XIV DISSOLUTION
Notwithstanding any other provisions of these Articles, upon the
dissolution of the Corporation, the Board of Directors shall, after
paying or adequately providing for the debts and obligations of
the Corporation, distribute the remaining assets to a non-profit
fund, foundation, or corporation, which is organized and operated
exclusively for charitable and educational purposes, which has established
its tax exempt status under Section 501 (c) (3) of the Internal
ARTICLE XV PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Roberts Rules of
Order shall govern the Medford Mustang Hall of Fame in all cases
to which they are applicable, and in which they are not inconsistent
with these By-Laws and any special rules of order. The Medford Mustang
Hall of Fame may adopt any statutes applicable to the Hall of Fame.
Revised and Adopted by the Board of Directors: April 3, 2006