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By-Laws
Mustang Hall of Fame By-Laws


ARTICLE I ORGANIZATION NAME  

The name of the organization is the Medford Mustang Hall of Fame  

ARTICLE II MISSION STATEMENT  

The Medford Mustang Hall of Fame is an organization dedicated to honoring and recognizing those exceptional athletes, coaches, community leaders, alumni, and teams who have made outstanding contributions to the Medford High School Athletic Program. In addition to bridging all generations of Medford High School athletes, coaches, community leaders, alumni, and teams, the Medford Mustang Hall of Fame promotes the current Medford High School Athletic Program.

ARTICLE III BOARD OF DIRECTORS

The Board of Directors shall be the managing body of the organization. It will set policy and direction, and develop future planning for the organization. The Board will manage the organization in accordance with the Mission Statement stated in Article II.

A full Board of Directors shall consist of 13 members, 4 Officers (President, Vice President, Treasurer, and Secretary} and 9 other Directors. There shall be one class of membership, Director, and each member on the Board shall be equally privileged with every other member therein with regard to its voice and entitled to one vote in the election of Officers and the conducting of organization business. Directors shall not be precluded from serving the organization in any other capacity. There is no specified term of service by Directors on the Board.

Officers of the organization shall be elected by the Board to serve a 4 year term (the President and Vice President must be inducted members of the Mustang Hall of Fame). Any Director may nominate individuals to fill vacancies on the Board of Directors. A 2/3 vote by the Board of Directors shall be required to confirm a nominee’s appointment to the Board. No person shall be eligible to serve or continue to serve on the Board if such person received or becomes entitled to receive directly or indirectly any compensation from the organization as an employee or otherwise. (Reimbursement for expenses incurred in the furtherance of the Mustang Hall of Fame’s mission shall not be considered as compensation for services rendered).

Any member of the Board of Directors may resign by delivering his/her written resignation to the organization at its principal address or directly to the President. Such resignation shall be effective upon receipt unless it is specified to be effective at some other time.

The Board of Directors, by a majority vote, may exclude or take action against any Board member who fails to attend at least fifty percent (50%) of meetings.

ARTICLE IV ELECTION OF OFFICERS  

An ad hoc committee, appointed by the President, shall present at least one candidate for each position to the Board of Directors at the Annual Meeting in January at the end of the current officers four-year term. The election of Officers shall take place at the Annual Meeting by the Board members present. Each member of the Board shall be allowed one vote. The nominee with the greatest number of votes for each office shall be deemed elected.

Officers shall be elected to serve a 4 year term starting on the date of the January Board of Directors meeting. Should an Officer’s position become vacant, the President shall nominate a Board member to complete the unexpired term subject to a majority vote by the Board of Directors.

ARTICLE V DUTIES OF OFFICERS

The President shall conduct all meetings, appoint committees, and act as the official representative of and spokesperson for the Medford Mustang Hall of Fame.

The Vice President shall assist the President and act on his/her behalf in the event that the President is absent.

The Treasurer shall maintain all financial records of the Medford Mustang Hall of Fame and report to the Board of Directors.

The Secretary shall keep records of all meetings and shall distribute copies of the minutes to all board members.

 ARTICLE VI COMMITTEES

 The President shall appoint committees, chairpersons and members for each committee. Upon completion of its charge, a committee may be dismissed. A member may serve on more that one committee.

 The following shall be considered standing committees of the Board of Directors:

Inductee Nominations Committee

 Banquet Committee

Fund Raising Committee

By-Laws Committee

Communications/Public Relations Committee

The President, in consultation with the Board of Directors, may create ad hoc committees as needed. The purpose, time limits, and responsibilities will be determined when the ad hoc committee is created.

 No committee shall create any financial liability for the organization unless authorized by the Board of Directors by majority vote.

 All committees shall report to the Board of Directors at each regular meeting.

 ARTICLE VII BOARD OF DIRECTORS MEETINGS

Regular meetings of the Board of Directors shall be held at such times and places as set by the President. These meetings shall be open to any and all individuals, businesses, or organizations interested in promoting the mission of the Medford Mustang Hall of Fame.

 Special meetings may be held at any time upon the request of the President or any three Directors. Written notice of such meeting and its purpose will be sent to each Board member no less than one week prior.

 The Annual Meeting of the Medford Mustang Hall of Fame shall be held in January of each year at a time and place to be determined by the Board of Directors. A written notice of the Annual Meeting that specifies the place, day, and hour thereof, shall be sent to all Board members no later than fifteen (15) days prior to the meeting.

Five members of the Board of Directors attending a meeting shall constitute a quorum. They may conduct business and decide any question brought before such meeting except as otherwise provided by law or by these By-Laws. Their actions shall be binding.

The rules contained in the current edition of Roberts Rules of Order shall govern the Medford Mustang Hall of Fame in all cases to which they are applicable, and in which they are not inconsistent with these By-Laws and any special rules of order.

 ARTICLE VIII INDUCTION REQUIREMENTS AND PROCESS

 There shall be 5 Hall of Fame categories: Athletes, Coaches, Community Service, Alumni Achievement, and Teams. Nominees for induction as athletes must have graduated from Medford High School no less than five (5) years prior to induction; Coaches, Community Service, and Alumni Achievement nominees are exempt from this requirement. New nominations must be received no later than June 30th of an induction banquet year. In July of a banquet year, the President shall appoint an ad hoc committee to review all active nominations and submit recommendations to the Board of Directors for consideration. The Board of Directors, by a 2/3 vote shall select nominees for induction. Inductees shall be selected regardless of race, creed, gender, sexual orientation, religion, or political affiliation.

 Inductions shall be made at the Induction Banquet. The banquet to honor inductees shall be held every two years on a Sunday in late November or early December.

 ARTICLE IX REMOVAL OF A HALL OF FAME INDUCTEE

 Medford Mustang Hall of Fame members may be removed under certain circumstances. Removal is a very serious action to be considered only in cases of egregious conduct that reflects poorly on Medford

High School and the Medford Mustang Hall of Fame. The Board of Directors reserves the right to remove any Hall of Fame member.

A three-member ad hoc committee, appointed by the HOF President, shall thoroughly investigate all allegations of misconduct and report their findings to the full Board of Directors at a special meeting convened for the stated purpose of considering the removal of a Medford Mustang Hall of Fame inductee. The inductee in question shall be notified at least one week prior of any possible action and shall be invited to attend the special meeting. A 2/3 vote of the full Board of Directors shall be required to remove an inducted member.

ARTICLE X AMENDMENTS TO THE BY-LAWS

Amendments to these By-Laws may be initiated by recommendation of the By-Law Committee or petition by three or more members of the Board of Directors for consideration and adoption by the Board of Directors.

 Written announcement and publication of any proposed change to the By-Laws shall be made at least fourteen (14) days prior to the next regular meeting or special meeting of the Board of Directors at which time a vote for approval shall occur. Recognizing the serious nature of this action, a 2/3 majority of those present shall be required for approval of any proposed change to the By-Laws. A change shall become effective immediately upon adoption by the Board of Directors unless specified otherwise.

 ARTICLE XI FISCAL YEAR

The fiscal year of the organization shall be, unless otherwise decided by the Board, the twelve-month period beginning on January 1 and ending on December 31 of each year.

ARTICLE XII EARNINGS OF THE ORGANIZATION

No part of the net earnings of the Medford Mustang Hall of Fame shall inure to the benefit of, or be distributable to its Officers, Directors or any other person except that the organization shall be authorized and empowered to make reasonable compensation for services rendered and to make payments and distributions in furtherance of the Mission set forth in Article II hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) the political campaign on behalf of any candidate for public office.

Notwithstanding any other provisions of these Articles, the organization shall not carry on any other activities not permitted by an organization exempt from Federal income tax under Section 501 (c) (3) of the IRS Code of 1954 (or the corresponding provision of any future U.S. IRS law).

 

ARTICLE XIII INDEMNIFICATION

The Board of Directors may, by an appropriate vote, approve at any time to indemnify the members of the Board of Directors for any liability incurred by them in the proper performance of their duties.

ARTICLE XIV DISSOLUTION OF THE ORGANIZATION

Notwithstanding any provisions of these Articles, upon the dissolution of the organization, the Board of Directors shall, after paying or adequately providing for the debts and obligations of the organization, distribute any remaining assets to a non-profit fund, foundation, or corporation, which is organized and operated exclusively for charitable and educational purposes, and which has established tax exempt status under Section 501 (c) (3) of the IRS Code of 1954.

Final Board Approved 5-4-17 By-Laws (version 5-2-17)