ARTICLE I ORGANIZATION NAME
The name of the organization is the Medford
Mustang Hall of Fame
ARTICLE II MISSION STATEMENT
The Medford Mustang Hall of Fame is an
organization dedicated to honoring and recognizing those exceptional
athletes, coaches, community leaders, alumni, and teams who have
made outstanding contributions to the Medford High School Athletic
Program. In addition to bridging all generations of Medford High
School athletes, coaches, community leaders, alumni, and teams, the
Medford Mustang Hall of Fame promotes the current Medford High
School Athletic Program.
ARTICLE III BOARD OF DIRECTORS
The Board of Directors shall be the managing body
of the organization. It will set policy and direction, and develop
future planning for the organization. The Board will manage the
organization in accordance with the Mission Statement stated in
A full Board of Directors shall consist of 13
members, 4 Officers (President, Vice President, Treasurer, and
Secretary} and 9 other Directors. There shall be one class of
membership, Director, and each member on the Board shall be equally
privileged with every other member therein with regard to its voice
and entitled to one vote in the election of Officers and the
conducting of organization business. Directors shall not be
precluded from serving the organization in any other capacity. There
is no specified term of service by Directors on the Board.
Officers of the organization shall be elected by
the Board to serve a 4 year term (the President and Vice President
must be inducted members of the Mustang Hall of Fame). Any Director
may nominate individuals to fill vacancies on the Board of
Directors. A 2/3 vote by the Board of Directors shall be required to
confirm a nominee’s appointment to the Board. No person shall be
eligible to serve or continue to serve on the Board if such person
received or becomes entitled to receive directly or indirectly any
compensation from the organization as an employee or otherwise.
(Reimbursement for expenses incurred in the furtherance of the
Mustang Hall of Fame’s mission shall not be considered as
compensation for services rendered).
Any member of the Board of Directors may resign
by delivering his/her written resignation to the organization at its
principal address or directly to the President. Such resignation
shall be effective upon receipt unless it is specified to be
effective at some other time.
The Board of Directors, by a majority vote, may
exclude or take action against any Board member who fails to attend
at least fifty percent (50%) of meetings.
ELECTION OF OFFICERS
An ad hoc
committee, appointed by the President, shall present at least one
candidate for each position to the Board of Directors at the Annual
Meeting in January at the end of the current officers four-year
term. The election of Officers shall take place at the Annual
Meeting by the Board members present. Each member of the Board shall
be allowed one vote. The nominee with the greatest number of votes
for each office shall be deemed elected.
Officers shall be
elected to serve a 4 year term starting on the date of the January
Board of Directors meeting. Should an Officer’s position become
vacant, the President shall nominate a Board member to complete the
unexpired term subject to a majority vote by the Board of Directors.
DUTIES OF OFFICERS
shall conduct all meetings, appoint committees, and act as the
official representative of and spokesperson for the Medford Mustang
Hall of Fame.
President shall assist the President and act on his/her behalf in
the event that the President is absent.
shall maintain all financial records of the Medford Mustang Hall of
Fame and report to the Board of Directors.
shall keep records of all meetings and shall distribute copies of
the minutes to all board members.
President shall appoint committees, chairpersons and members for
each committee. Upon completion of its charge, a committee may be
dismissed. A member may serve on more that one committee.
shall be considered standing committees of the Board of Directors:
Communications/Public Relations Committee
The President, in
consultation with the Board of Directors, may create ad hoc
committees as needed. The purpose, time limits, and responsibilities
will be determined when the ad hoc committee is created.
shall create any financial liability for the organization unless
authorized by the Board of Directors by majority vote.
shall report to the Board of Directors at each regular meeting.
VII BOARD OF DIRECTORS MEETINGS
of the Board of Directors shall be held at such times and places as
set by the President. These meetings shall be open to any and all
individuals, businesses, or organizations interested in promoting
the mission of the Medford Mustang Hall of Fame.
may be held at any time upon the request of the President or any
three Directors. Written notice of such meeting and its purpose will
be sent to each Board member no less than one week prior.
Meeting of the Medford Mustang Hall of Fame shall be held in January
of each year at a time and place to be determined by the Board of
Directors. A written notice of the Annual Meeting that specifies the
place, day, and hour thereof, shall be sent to all Board members no
later than fifteen (15) days prior to the meeting.
Five members of
the Board of Directors attending a meeting shall constitute a
quorum. They may conduct business and decide any question brought
before such meeting except as otherwise provided by law or by these
By-Laws. Their actions shall be binding.
contained in the current edition of Roberts Rules of Order shall
govern the Medford Mustang Hall of Fame in all cases to which they
are applicable, and in which they are not inconsistent with these
By-Laws and any special rules of order.
VIII INDUCTION REQUIREMENTS AND PROCESS
shall be 5 Hall of Fame categories: Athletes, Coaches, Community
Service, Alumni Achievement, and Teams. Nominees for induction as
athletes must have graduated from Medford High School no less than
five (5) years prior to induction; Coaches, Community Service, and
Alumni Achievement nominees are exempt from this requirement. New
nominations must be received no later than June 30th of an induction
banquet year. In July of a banquet year, the President shall appoint
an ad hoc committee to review all active nominations and submit
recommendations to the Board of Directors for consideration. The
Board of Directors, by a 2/3 vote shall select nominees for
induction. Inductees shall be selected regardless of race, creed,
gender, sexual orientation, religion, or political affiliation.
be made at the Induction Banquet. The banquet to honor inductees
shall be held every two years on a Sunday in late November or early
IX REMOVAL OF A HALL OF FAME INDUCTEE
Mustang Hall of Fame members may be removed under certain
circumstances. Removal is a very serious action to be considered
only in cases of egregious conduct that reflects poorly on Medford
High School and
the Medford Mustang Hall of Fame. The Board of Directors reserves
the right to remove any Hall of Fame member.
A three-member ad
hoc committee, appointed by the HOF President, shall thoroughly
investigate all allegations of misconduct and report their findings
to the full Board of Directors at a special meeting convened for the
stated purpose of considering the removal of a Medford Mustang Hall
of Fame inductee. The inductee in question shall be notified at
least one week prior of any possible action and shall be invited to
attend the special meeting. A 2/3 vote of the full Board of
Directors shall be required to remove an inducted member.
AMENDMENTS TO THE BY-LAWS
these By-Laws may be initiated by recommendation of the By-Law
Committee or petition by three or more members of the Board of
Directors for consideration and adoption by the Board of Directors.
announcement and publication of any proposed change to the By-Laws
shall be made at least fourteen (14) days prior to the next regular
meeting or special meeting of the Board of Directors at which time a
vote for approval shall occur. Recognizing the serious nature of
this action, a 2/3 majority of those present shall be required for
approval of any proposed change to the By-Laws. A change shall
become effective immediately upon adoption by the Board of Directors
unless specified otherwise.
XI FISCAL YEAR
The fiscal year
of the organization shall be, unless otherwise decided by the Board,
the twelve-month period beginning on January 1 and ending on
December 31 of each year.
EARNINGS OF THE ORGANIZATION
No part of the
net earnings of the Medford Mustang Hall of Fame shall inure to the
benefit of, or be distributable to its Officers, Directors or any
other person except that the organization shall be authorized and
empowered to make reasonable compensation for services rendered and
to make payments and distributions in furtherance of the Mission set
forth in Article II hereof. No substantial part of the activities of
the organization shall be the carrying on of propaganda, or
otherwise attempting to influence legislation, and the organization
shall not participate in, or intervene in (including the publishing
or distribution of statements) the political campaign on behalf of
any candidate for public office.
any other provisions of these Articles, the organization shall not
carry on any other activities not permitted by an organization
exempt from Federal income tax under Section 501 (c) (3) of the IRS
Code of 1954 (or the corresponding provision of any future U.S. IRS
The Board of
Directors may, by an appropriate vote, approve at any time to
indemnify the members of the Board of Directors for any liability
incurred by them in the proper performance of their duties.
DISSOLUTION OF THE ORGANIZATION
any provisions of these Articles, upon the dissolution of the
organization, the Board of Directors shall, after paying or
adequately providing for the debts and obligations of the
organization, distribute any remaining assets to a non-profit fund,
foundation, or corporation, which is organized and operated
exclusively for charitable and educational purposes, and which has
established tax exempt status under Section 501 (c) (3) of the IRS
Code of 1954.
Final Board Approved 5-4-17 By-Laws (version